Want to forward your email to another account? Most email services let you forward messages in different ways, and Gmail is no exception. You can manually forward messages within Gmail in your browser or set up automatic forwarding if you want to receive your Gmail at another account. No matter what kind of forwarding you want to do, you can do everything with your Gmail.

This quick guide will show you how to set up automatic email forwarding in Gmail in detail. These features can save you a lot of time once you know how to use them properly.

Ways to Forward Emails

There are a couple of manual and automatic ways to forward emails. You can,

1. Manually forward emails in Gmail one at a time or in bulk
2. Utilize the Multi Email Forward extension for the Chrome browser to forward up to 50 emails at once
3. Set up automatic forwarding for all your Gmail messages or just for specific ones that meet certain criteria

How to Set Up Automatic Email Forwarding in Gmail

Setting up automatic email forwarding in Gmail can be very handy, especially if you want someone else to monitor your messages while you are away from the office. Follow these simple steps to forward all your incoming mail from your Gmail account to another email address.

Step-by-Step Guide to Automatic Email Forwarding

 

Step 1: Open your Gmail account in your preferred web browser.

Step 2: Click the Gear icon at the top-right corner of the page.

Step 3: Select “See all settings” from the dropdown menu to open Gmail’s full settings page.

Step 4: At the top of the settings page, click on the “Forwarding and POP/IMAP” tab.

Step 5: In the Forwarding section, you have to click “Add a forwarding address.”

Step 6: Enter the email address you want to forward messages to, then click “Next.”

Step 7: Before you can forward an email, you need to add at least one forwarding address in “Options.”

Step 8: In the Confirm forwarding address window, click “Proceed.”

Step 9: In the Add a Forwarding Address window, click “OK” to acknowledge the message.

Step 10: Go to the email account where you want to forward the messages.

Step 11: Look for the confirmation email that Google sent you.

Step 12: Open the email and click on the confirmation link. Click “Confirm.” This step ensures that no one can spam another account by forwarding emails without permission.

Step 13: Go back to your Gmail account. And click the Gear icon at the top-right again and select “See all settings.”

Step 14: Go to the “Forwarding and POP/IMAP” tab once more. In the Forwarding section, click “Forward a copy of incoming mail to.”

Step 15: When you forward emails to another address, you can specify what happens to the original message in Gmail’s inbox. From the dropdown menu, choose what you want to happen to the original email in your Gmail inbox. You can-

• Keep the main Gmail copy in the inbox
• Mark it as read
• Archive it
• Delete it

Step 16: Finally, click “Save Changes” at the bottom of the page.

How to Create a Filter to Forward Only Certain Emails in Gmail

Sometimes, you might only want to forward specific emails to another account, not all of them. There is a filter option that you can utilize to do this. 

The steps for enabling filter options are below-

Step 1: Open your Gmail account in your preferred web browser.

Step 2: In the Search mail field at the top of the page, click the Show search options button (the small icon on the far right).

Step 3: Set up your filter criteria. You can filter emails by,

• Who they are from
• Who they are sent to
• The subject line
• Certain words in the email

Step 4: After entering your criteria, click “Create filter.”

Step 5: Choose which forwarding address to send this set of emails to.

Step 6: On the next page, check the box for “Forward it to.”

Step 7: Select the email address you want to forward the messages to from the dropdown menu.

Step 8: Click “Create filter” to save your settings.

Step 9: Choose which forwarding address to send this set of emails to.

Bonus Tips

• Forwarding Address Not Listed: If the email address you want to forward messages to isn’t in the dropdown menu, follow the steps in the previous section to add a forwarding address first.
• Forward to One Address: Gmail only lets you forward messages to one address at a time. You can’t forward the same message to multiple addresses. However, you can use different filters to forward emails to different addresses based on specific criteria that are listed above.

How to Disable Email Forwarding in Gmail

If you no longer need your emails to be forwarded to another address, you can turn off forwarding anytime you want. Just follow the below steps.

Step 1: Open your Gmail account in your preferred web browser.

Step 2: Click the Gear icon at the top-right corner of the page.

Step 3: A dropdown menu will appear and select “See all settings” from there.

Step 4: At the top of the settings page, click on the “Forwarding and POP/IMAP” tab.

Step 5: In the Forwarding section, click on “Disable forwarding.”

Step 6: Click “Save Changes” at the bottom of the page.

Some Common Troubleshooting Issues

While setting up your account for automatic email forwarding, you might face some issues like below-

Not Receiving Forwarded Emails

If emails are not being forwarded, check your spam folder in the forwarding account. Also, make sure you have confirmed the forwarding address and saved all changes in Gmail settings.

Duplicate Emails

If you receive duplicate emails, ensure that only one forwarding rule is active.

Changing Forwarding Settings

If you need to change the forwarding address or settings, repeat the steps above to update your preferences.

 

How to Make Your Email Forwarding More Effective?
Utilize Selective Forwarding

It’s good to set filters in email forwarding. There are so many unimportant emails coming regularly in a Gmail account, and it will waste your time if you check all of them. So, it’s better to set a filter and keep your focus only on necessary things.

Monitoring Forwarded Emails

Regularly check the forwarding email account to ensure you’re not missing important messages.

Security

Only forward your emails to trusted addresses. Remember, more than 75% of cyberattacks are started with emails. So, give top priority to save your data.

Benefits of Automatic Email Forwarding

Automatic email forwarding is a powerful tool that offers several benefits. Let’s see some of the key advantages of using automatic email forwarding.

1. Convenience

Save time by managing all emails in one account. Instead of checking multiple email accounts separately, you can have all your emails managed into one main account.

1. Never Miss Important Emails

With automatic forwarding, you ensure that important emails don’t get lost or overlooked.

1. Backup and Archive

By forwarding emails to another account, you create a duplicate record of all your messages. It works as a backup for important messages.

1. Delegation and Team Collaboration

If you work in a team or have an assistant, automatic forwarding helps distribute tasks more effectively.

1. Time Management

You can save time with email forwarding as you don’t have to spend time logging into multiple accounts.

Who Can Benefit from Email Forwarding

Email forwarding is a beneficial tool for a wide range of users. For example,

• Professionals with multiple email accounts
• Business owners
• Remote workers and freelancers
• Students who use separate email accounts for academic and personal purposes 
• Assistants and administrative staff
• IT and support teams
• Non-profit organizations
• Project managers

Final Words

Now you know how to set up automatic email forwarding in Gmail effortlessly. By utilizing Gmail’s forwarding features, you can ensure that you never miss important messages. It is also possible to maintain efficient communication, no matter where you are.

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