What does it mean to add Google Voice to your Gmail account? Basically, it refers to incorporating two powerful tools into one platform. Google Voice brings voice calling, text messaging, and voicemail functionality and integrate them with your Gmail inbox.
So, how does this combination of Gmail and Google Voice help you? Well, the answer is efficiency and organized process. With Google Voice in Gmail, you can make and receive calls directly from your computer or mobile device, without switching tabs or switching between multiple apps. Moreover, you can also organize all your voicemails and text messages together with your emails.
In this article, we will talk about how to add Google Voice to your Gmail account. Let’s start a different journey with Google Voice and Gmail.
How to Set up Google Voice with Your Gmail
Adding Google Voice to your Gmail is quite simple. Follow the below steps and you can do it on your own.
Step 1: Access the Google Workspace Admin Console
First things first, you have to get started by opening the Google Workspace Admin Console. This is where you will manage your organization’s settings and Google Voice. Once you are logged in to your Google Workspace account, look for the Google Apps icon in the top right corner of the screen. Click on the icon and select the “Admin” option. You can also type “admin.google.com” in your browser’s address bar to directly access the Admin console.
Step 2: Go to Additional Google Services
Now that you are in the Admin console, it’s time to find the settings for Google Voice. To do this, click on the “Apps” option from the menu, and then select “Additional Google Services.” This will take you to a page where you can manage various Google services for your organization.
Step 3: Locate and Click on Google Voice
In the list of additional Google services, look for “Google Voice” and click on it. The settings page for Google Voice will be opened.
Step 4: Enable Google Voice for Your Organization
To start using Google Voice, you will need to enable it for your organization. Simply toggle the switch next to “Google Voice” to turn it on. By doing so, you can ensure that Google Voice becomes available for all users within your organization.
Step 5: Assign Google Voice Licenses
Now that Google Voice is enabled, you need to assign licenses to users who will be using the service. Click on the “Licenses” tab, and then click on the “+” button to add a new license. Here, you can choose the number of licenses you need and select the users you want to assign them to. As a result, only designated users will have access to Google Voice.
Step 6: Configure Google Voice Settings
With Google Voice enabled and licenses assigned, optimize the settings of Google Voice as per your organization’s needs. There are various configuration options available, such as call forwarding, voicemail settings, IVR (Interactive Voice Response), and more. Take your time to explore these options and make the necessary changes to meet the communication requirements of your organization.
Step 7: Get Assistance from Google Workspace Resellers
If you have purchased your Google Workspace license through a trusted reseller, you can seek assistance from them to add Google Voice subscriptions to your account. They can help you handle the setup process and ensure everything is configured correctly.
Benefits of Using Google Voice in Gmail
After knowing how to add Google Voice to Gmail, are you wondering what are the advantages you can get with this combination? In this section, you will get the answer.
Centralized Communication Hub
When you get an integrated Google Voice and Gmail account, you will have everything you need for communication in one centralized location. No need to switch between different apps or tabs to make calls, send texts, or check voicemails. All your communication tools are conveniently located within your Gmail inbox so that you can enjoy an uninterrupted workflow and save time.
Effortless Call Management
Google Voice simplifies call management by allowing you to make and receive calls directly from your Gmail account. No matter if you are using your computer or outside of your home with your mobile device, you can always stay connected with clients, colleagues, and loved ones. You don’t have to use a separate phone app. And the best part is you can enjoy features like call screening and call forwarding in your incoming calls.
Text Messaging Integration
Managing multiple messaging apps is quite a hurdle especially when you are a busy business man, or someone involved with lots of online activities. With Google Voice in Gmail, you can send and receive text messages right alongside your emails. All your messages will stay in one place and You can always stay in touch with important conversations.
Voicemail Transcription
Tired of listening to lengthy voicemails? Or listening to unclear voicemails where you can not catch the words properly? Google Voice offers a convenient solution for these situations with voicemail transcription. When someone leaves you a voicemail, Google Voice automatically transcribes the message into text. As a result, you can read it like an email. Written transcription offers significant value if you prefer reading more than listening. You can also quickly scan the important notes without going through the whole message again and again.
Customizable Settings
Google Voice in Gmail comes with a range of customizable settings like setting up call forwarding, configuring voicemail greetings, blocking unwanted callers, etc. You will have complete control over how Google Voice operates within your Gmail account. You can adjust them to fit your needs.
Seamless Collaboration
For businesses and teams, using Google Voice with Gmail makes it easy for everyone to communicate. Whether you are working on a project or planning schedules, having this arrangement helps team members stay in touch and work together better.
Final Words
Lastly, if you’re wondering how many Google Voice numbers you can add to your Gmail, the answer is simple, you can add multiple numbers to your account forwha serving different purposes or audiences. Hopefully, now you get all your answers regarding the topic- how to add Google Voice to Gmail.
So, why wait? Get more convenience and efficiency in your business with this amazing combination!